Payroll & Employer on Record (EOR) Services

Simplify Payroll and Employment Compliance in India

Managing employees in India involves more than processing monthly salaries. Businesses need to manage payroll calculations, statutory deductions, employee records, payroll-related compliance and timely payments while ensuring that the process remains accurate and confidential.

For foreign companies entering India, the challenge can be even greater when they want to hire employees before establishing or fully operating their own Indian entity.

VCH & Associates provides Payroll and Employer on Record (EOR) Services to help businesses manage their payroll and employment-related requirements in India through a structured and professional approach.

Whether you have an established Indian entity or are exploring hiring employees in India, our services can be tailored to your business requirements.

Our Payroll & EOR Services

Payroll Processing

We provide end-to-end payroll processing support to help businesses manage their monthly payroll accurately and efficiently.

Our payroll support can include:

• Monthly payroll processing
• Salary calculations
• Employee additions and exits
• Leave and attendance inputs
• Incentives and variable pay calculations
• Payroll statements
• Salary-related reports
• Payroll documentation

We work with the information and payroll policies provided by the business to ensure an organised payroll process.

Payroll Statutory Compliance

Payroll involves various statutory deductions and employer obligations.

Our team can assist with applicable payroll-related compliance requirements, including:

• Statutory deductions
• Payroll-related filings
• Employee-related statutory requirements
• Compliance documentation
• Periodic payroll compliance
• Payroll records

The specific compliance requirements depend on the nature, location and structure of the business and its workforce.

Employee Records & Documentation

Maintaining accurate employee information is an important part of an effective payroll process.

We can assist with maintaining and managing relevant payroll-related records and documentation, including:

• Employee master data
• Compensation details
• Payroll records
• Joining and exit information
• Statutory information
• Payroll reports
• Employment-related documentation

Payroll Reporting & MIS

Management often requires more than a monthly salary sheet.

We can provide payroll-related reports and MIS to give businesses visibility into:

• Total payroll costs
• Employee-wise payroll
• Statutory deductions
• Employer contributions
• Department or location-wise costs
• Changes in payroll
• Other agreed payroll metrics

This can help management monitor workforce costs and support financial planning.

Employer on Record (EOR) Services

What is an Employer on Record?

An Employer on Record arrangement allows a business to engage employees in India through an employer entity that manages the applicable employment, payroll and administrative responsibilities, while the client retains control over the employee’s day-to-day work and business activities.

An EOR model can be useful for businesses that want to establish or expand their workforce in India without immediately setting up and operating their own local employment infrastructure.

EOR Support for Foreign Businesses

For international companies exploring the Indian market, building a local team can be an important first step.

VCH can support eligible businesses with an EOR arrangement covering relevant employment administration and payroll requirements.

Depending on the engagement, our support may include:

• Employee onboarding coordination
• Payroll administration
• Salary processing
• Statutory payroll requirements
• Employee documentation
• Leave and attendance administration
• Employee exits
• Payroll reporting
• Ongoing employment administration

This allows international businesses to focus on their core operations while the administrative aspects of employment are managed through the EOR framework.

Hiring Employees Before Establishing an Indian Entity

Businesses entering India may want to hire local employees while they evaluate their market opportunity or establish their permanent operating structure.

An EOR model can provide a potential solution for such situations, subject to the applicable legal and regulatory requirements.

VCH can help businesses understand the practical considerations and establish an appropriate employment administration process.

Why Outsource Payroll?

Managing payroll internally can require considerable time, coordination and attention to detail.

Outsourcing payroll can help businesses:

• Reduce administrative workload
• Improve payroll process consistency
• Maintain organised employee records
• Manage recurring payroll deadlines
• Improve payroll reporting
• Support statutory compliance
• Reduce dependency on internal administrative resources

It also allows internal finance and HR teams to focus on higher-value business activities.

Who Can Benefit From Our Payroll & EOR Services?

Our services are suitable for:

• Indian companies
• Start-ups and growing businesses
• Small and medium-sized enterprises
• Multinational companies
• Foreign-owned Indian subsidiaries
• International companies hiring employees in India
• Businesses establishing their initial Indian workforce
• Companies looking to outsource payroll administration
• Businesses without a dedicated payroll team

Payroll & EOR for International Businesses

Entering a new country can create significant administrative complexity for international businesses.

An India-based workforce may require support across payroll, employment administration, taxation, statutory requirements and financial reporting.

VCH’s broader professional-services capabilities allow payroll and EOR requirements to be considered alongside other India-related requirements such as:

• Accounting
• Taxation
• FEMA
• Compliance
• Transfer pricing
• Virtual CFO services
• Business setup

This integrated approach can be particularly useful for foreign companies building their operations in India.

Our Approach

Understand

We understand your workforce structure, payroll requirements, compensation policies and business objectives.

Set Up

We establish the required payroll processes, employee information and reporting framework.

Process

Payroll is processed based on the agreed inputs, policies and applicable requirements.

Review

The relevant payroll information and calculations are reviewed within the agreed process before finalisation.

Report

Payroll reports and management information are provided as agreed with the business.

Support

We provide ongoing payroll and employment administration support and address changes such as new hires, exits and compensation revisions.

Why VCH for Payroll & EOR Services?

Payroll is closely connected with accounting, taxation, compliance and financial reporting.

VCH’s multidisciplinary professional-services approach allows businesses to manage these interconnected requirements through one professional team.

Professional Expertise

Our team brings professional expertise across accounting, taxation, compliance and financial management.

Support for Global Businesses

We understand the requirements of multinational companies and foreign businesses operating or building teams in India.

Integrated Services

Payroll can be coordinated with accounting, tax, compliance, FEMA, transfer pricing and other relevant services.

Structured Processes

We focus on creating consistent payroll processes, documentation and reporting.

Flexible Support

Our services can be structured based on the size of your workforce and the level of support required.